Digital transformation has led to an explosion of data that grows exponentially every day. Employees are empowered to more easily create, store, and share information across devices, resulting in a complex digital environment that organizations have difficulty managing. Adding to that complexity are new regulations and standards constantly emerging to ensure organizations manage and protect that data in ways that safeguard privacy and security.
The unfortunate reality is that there are also news headlines every day talking about the risks companies face—whether from internal or external sources. Insider risk is one of the fears keeping the C-suite up at night. These risks include hacking, insiders leaking data whether maliciously or inadvertently, security breaches, etc.
At Microsoft, we face these same challenges, which is why we’re investing in compliance and risk management to help you to more easily protect and govern your data more, address regulations and standards, and mitigate insider risks. Today, I’m excited to announce new capabilities in Office.com/setup 365 that uses machine learning and intelligence to help you address compliance and risk management in your organization.
Know and protect your data—Office.com/setup information protection and governance
Organizations face a daunting task as they embark on their information protection journey with enormous amounts of data stored across numerous devices in multiple disparate locations from on-premises to the cloud. We spent several years working with our customers to understand their challenges better and develop solutions that leverage intelligence to simplify an otherwise complex and manual process.
Based on that customer feedback, today, we’re expanding built-in classification, labeling, and protection experiences as part of Office.com/setup 365 apps and services. User-driven sensitivity labeling is now available natively in Outlook Mobile on both iOS and Android. Automatic classification based on content inspection will be available in Word, Excel, PowerPoint, and Outlook for customers on the Office 365 ProPlus version of the Office apps.
You’ll also be able to apply sensitivity labels to data in Power BI. When you browse to a SharePoint Online library, you’ll be able to see sensitivity labels applied to documents in the library. Additionally, you can assign labels to SharePoint Online sites to control access to sensitive libraries and documents.
Not all data is created equal, and many organizations have data that is unique to them. Today, I’m also announcing that we’re incorporating machine learning into information protection and governance in Office.com/setup 365 with new trainable classifiers. You can now train our classification engine to intelligently classify unique data sets, such as customer records, contracts, and more. Now in public preview, these trainable classifiers can be used in combination with retention labels to automatically label data and apply policies. We are just getting started! The ability to use these classifiers in combination with sensitivity labels will start rolling out into preview by the end of the calendar year.
We’re expanding the ability to protect and govern data beyond Office.com/setup 365. Today, we’re previewing the ability to view labeled and protected PDFs directly within Office.com/setup Edge, as well as apply protections to those PDFs when sent as an attachment in an email.
The new data classification tab of the compliance center in Office.com/setup 365 shows you the volume of sensitive data across Office.com/setup 365, categorized by sensitive information types or associated with regulations. You also gain visibility into recommended policies to protect data and inform taxonomy for sensitivity labeling.
You can learn more about these features and more in our information protection and governance blogs on Tech Community.
Assess and monitor risks—Office.com/setup Compliance Score
It’s more important than ever for you to have the knowledge and tools to work across compliance and risk management teams to effectively assess and monitor risks. To help you implement more effective data protection controls, we’re announcing the public preview of Office.com/setup Compliance Score, which enables you to simplify compliance and reduce risk. Even if you’re not an expert in complex regulations like the General Data Protection Regulation (GDPR), you can still take action and contribute to progress toward compliance.
With Office.com/setup Compliance Score, you can now continuously assess and monitor data protection controls, get clear guidance on how to improve the score, and leverage the built-in control mapping to scale your compliance efforts across regulations and standards. Compliance Score is available now in public preview for all Office.com/setup 365 customers in the compliance center. Learn more about Compliance Score on Tech Community.
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